Supplier invoices are read from the inbox, matched to the job’s purchase order and queued for approval, with differences flagged.
Try the workflow
Illustrative workflow with fictional data. Nothing is sent, no accounts are connected and no AI service is called.
A supplier invoice arrives by email. It is checked against the job before anyone pays it.
Ready
Step 1 of 5: Document received. An invoice arrives as a PDF attached to an email.
The brief
A fictional contractor pays dozens of supplier invoices a month. Each one is checked against a purchase order by hand, and overcharges are easy to miss.
Design goals
Catch differences early
Every line is compared with the purchase order, and anything that does not match is flagged.
Pay with confidence
Bills are prepared, but nothing is paid until someone in accounts approves it.
Know your job costs
Approved invoices update the job’s costs, so margins are visible while the work is underway.
What it does
- PDF invoices
- Accounting
- Job costing
- Reads invoice PDFs from an inbox
- Matches lines to purchase orders
- Flags differences for review
- Prepares the bill in accounting
- Updates job costing after approval
More work
Tell us what you want to improve.
A slow website, a full inbox, a process held together by spreadsheets. Describe it in a few lines and we will come back with questions and a sensible first step.
- We read your enquiry and reply by email.
- A short call to understand the work and your tools.
- A written scope and a project-specific quote.